Questions and Answers
How TaliVault works, in more detail. For step-by-step help, see the guides.
- What is TaliVault?
- TaliVault is a dedicated tabletop roleplaying game (TTRPG) scheduling and attendance platform built for Dungeons & Dragons groups, players, and Dungeon Masters, and open to any tabletop RPG group with a regular game. It replaces chaotic group chats and availability polling by organizing groups around 'The Table'—a recurring schedule where attendance is assumed by default.
- What is a 'Table' in TaliVault?
- In TaliVault, a Table represents your ongoing D&D gaming group. It establishes your regular meeting cadence (such as every Friday at 7:00 PM), the play venue (online or in-person), your group members, and the campaigns you play. A Table can run a single multi-year campaign or rotate between multiple DMs and their campaigns without rescheduling.
- What does 'Silence means Coming' mean in TaliVault?
- In TaliVault, 'Silence means Coming' is the foundational attendance rule. Joining a Table represents an agreement to attend scheduled game nights by default. Players are automatically counted as coming to every session on their table's schedule and only need to respond if they are running late, unsure, or cannot make it.
- How does TaliVault differ from Discord bots like Apollo, Seshy, or tools like when2meet and Doodle?
- Unlike Doodle or when2meet (which treat every session as an availability poll) or Discord bots (which require spamming @mentions and chasing players to click emoji reactions), TaliVault flips the model. The recurring schedule is established upfront, attendance is assumed by default, and players can RSVP with one tap directly from their email inbox without logging in or using Discord.
- Do D&D players need an account or login to RSVP in TaliVault?
- No. Players do not need to sign in or remember a password to answer an RSVP. 48 hours before each scheduled session, TaliVault sends a check-in email to anyone who hasn't answered. Since they're already counted in, it only asks about changes: one-tap links for 'Can't Make It', 'Maybe' and 'Running Late' record their answer instantly. An account is only required to start a table, join a permanent roster, or view the interactive calendar.
- What happens if a player is running late to a D&D session in TaliVault?
- Players can tap 'Running Late' and specify their estimated delay (15 minutes, 30 minutes, or 1 hour+). This marks them as coming on the live session card so the Dungeon Master and fellow players know whether to start on time, grab dinner, or hold off.
- How does 'players needed' work in TaliVault?
- A Dungeon Master can set how many players they need for their campaign or an individual session (for example, 3 players). If opt-outs drop attendance below this minimum, TaliVault alerts the table that the session is short of players. The group can decide whether to play anyway or reschedule, but sessions are never cancelled automatically.
- How do peer agreements work in TaliVault?
- To prevent unilateral or accidental cancellations, actions that affect the entire group—such as cancelling a session, changing the regular meeting cadence, or deleting a table—require a peer agreement. One member initiates the request, which emails the group with a one-tap magic link. As soon as a second member confirms, the action takes effect.
- Can multiple DMs take turns running games on the same Table in TaliVault?
- Yes. TaliVault supports rotating DMs and open tables. Any table member can put their campaign on an upcoming session. If the regular DM cannot make it, the session opens up as 'Needs a DM', allowing another member to run a game without breaking the group's weekly rhythm.
- Does TaliVault sync with Google Calendar, Apple Calendar, and Outlook?
- Yes. Every TaliVault user receives a private, live ICS calendar feed subscription URL. Subscribing to this feed in Google Calendar, Apple Calendar, or Microsoft Outlook automatically syncs all upcoming sessions, times, venues, and campaign links directly to personal devices.
- Does TaliVault replace Virtual Tabletops (VTTs) like Roll20 or Foundry VTT?
- No. TaliVault does not replace virtual tabletops, character sheets, or voice chat—it coordinates them. DMs and players attach their Foundry VTT, Roll20, D&D Beyond, Owlbear Rodeo, and Discord links directly to the Table and Session cards so everything needed for game night is accessible in one place.
- How do guest seats work in TaliVault?
- Table members can invite guest players to a single specific session using a guest invite link. Guests appear on that session's roster and calendar feed without gaining permanent membership to the table or access to other private sessions.
- Is TaliVault free to use?
- Yes. TaliVault is 100% free with no subscription tiers, no paywalled features, and no third-party advertisements.
- What is a D&D Name in TaliVault?
- A D&D Name is your unique handle within TaliVault (for example, @mira or @dndpete). It represents the persona or name your gaming table knows you by, eliminating the need to expose personal real names or complex email addresses.
- How does TaliVault protect player and group privacy?
- TaliVault has no public game listings, no public player directories, and no public looking-for-group (LFG) matchmaking. Only individuals explicitly invited by link or email can view your tables, campaigns, and sessions.
- What happens if the Dungeon Master cannot make it to game night?
- If a DM indicates they cannot make it, the Table's pre-set rule activates: either the session automatically opens up as 'Needs a DM' so someone else can run their campaign, or the session is cancelled and all players are notified.
- Can TaliVault be used for tabletop RPGs other than Dungeons & Dragons?
- Yes. TaliVault uses D&D's language (Dungeon Masters, campaigns, D&D Names), but the scheduler works for any tabletop roleplaying group that meets on a regular schedule, such as Pathfinder, Call of Cthulhu or Shadowdark. The Magic Item Price Guide is the exception: it covers D&D 5e items from Wizards of the Coast and partner books only.